Business Proposal Cover Letter Template

BUSINESS PROPOSAL COVER LETTER

[Your Company Name]
[Your Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Website]

[Date]

[Recipient Name]
[Title]
[Company Name]
[Address]
[City, State, ZIP Code]

Re: Business Proposal - [Project/Service Name]
    Proposal Reference: [PROPOSAL NUMBER]

Dear [Recipient Name]:

Thank you for the opportunity to submit this proposal for [PROJECT/SERVICE NAME]. We are excited about the possibility of working with [COMPANY NAME] and are confident that [YOUR COMPANY NAME] is the ideal partner for this project.

EXECUTIVE SUMMARY:

[Provide a brief 2-3 sentence summary of what you are proposing and the key benefits to the client.]

We propose to [describe what you will do] which will [describe the primary benefit - save money, increase efficiency, solve problem, etc.]. Our approach is [unique/proven/innovative] and will deliver [key outcome] within [timeframe].

UNDERSTANDING YOUR NEEDS:

Based on our discussions and research, we understand that [COMPANY NAME] is seeking to:

☐ [Need/Goal 1 - e.g., Increase sales by 25%]
☐ [Need/Goal 2 - e.g., Reduce operational costs]
☐ [Need/Goal 3 - e.g., Launch new product line]
☐ [Need/Goal 4 - e.g., Improve customer satisfaction]

We have carefully considered these objectives in developing our proposal.

OUR PROPOSED SOLUTION:

[YOUR COMPANY NAME] proposes to:

1. [Key deliverable or service 1]
2. [Key deliverable or service 2]
3. [Key deliverable or service 3]
4. [Additional deliverables as needed]

Our solution addresses your needs by [explain how your solution solves their problems].

WHY CHOOSE US:

[YOUR COMPANY NAME] is uniquely positioned to deliver this project because:

• [Qualification 1 - e.g., 15+ years of industry experience]
• [Qualification 2 - e.g., Successfully completed similar projects for X, Y, Z companies]
• [Qualification 3 - e.g., Proprietary technology/methodology]
• [Qualification 4 - e.g., Award-winning team of specialists]
• [Qualification 5 - e.g., Proven track record of on-time, on-budget delivery]

INVESTMENT AND TIMELINE:

Total Investment: $[AMOUNT] (detailed breakdown in attached proposal)

Estimated Timeline:
- Project Start: [DATE]
- Key Milestones: [DATES]
- Project Completion: [DATE]

Payment Terms: [NET 30 / 50% deposit / as outlined in proposal]

ENCLOSED PROPOSAL:

The attached proposal includes:
☐ Detailed scope of work
☐ Project timeline and milestones
☐ Pricing breakdown
☐ Team qualifications and bios
☐ Case studies/references
☐ Terms and conditions

NEXT STEPS:

We would welcome the opportunity to discuss this proposal with you in detail. I am available to:

☐ Schedule a presentation/meeting at your convenience
☐ Answer any questions via phone or video conference
☐ Provide additional information or references
☐ Customize the proposal based on your feedback

Please contact me at [PHONE] or [EMAIL] to arrange a discussion.

PROPOSAL VALIDITY:

This proposal is valid for [NUMBER - typically 30-60] days from the date of this letter.

COMMITMENT TO YOUR SUCCESS:

At [YOUR COMPANY NAME], we measure our success by the success of our clients. We are committed to delivering exceptional results and building a long-term partnership with [COMPANY NAME].

Thank you for considering [YOUR COMPANY NAME] for this important project. We look forward to the opportunity to demonstrate how we can help you achieve [key goal or outcome].

Sincerely,

[Your Signature]
[Your Name]
[Title]
[Company Name]

[PHONE NUMBER]
[EMAIL]

Enclosures:
☐ Detailed Business Proposal
☐ Company Brochure/Portfolio
☐ Case Studies
☐ References
☐ [Other materials]

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Follow-Up Schedule:
Date Sent: ________________
Follow-up Call: ________________
Meeting Scheduled: ________________
Proposal Status: ☐ Pending ☐ Accepted ☐ Declined ☐ Revised