Contract Termination Letter Template

CONTRACT TERMINATION LETTER

SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED

[Your Name/Company Name]
[Your Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]

[Date]

[Other Party Name]
[Company Name, if applicable]
[Address]
[City, State, ZIP Code]

Re: Notice of Contract Termination
    Contract Name/Number: [CONTRACT NAME OR NUMBER]
    Contract Date: [ORIGINAL CONTRACT DATE]
    Effective Termination Date: [DATE]

Dear [Recipient Name]:

This letter serves as formal written notice that I am terminating the above-referenced contract, effective [DATE], in accordance with the terms and conditions of the agreement.

CONTRACT DETAILS:

Contract Name: [NAME OF AGREEMENT]
Contract Number: [IF APPLICABLE]
Parties: [YOUR NAME/COMPANY] and [OTHER PARTY NAME/COMPANY]
Contract Date: [DATE CONTRACT WAS SIGNED]
Contract Term: [START DATE] to [END DATE, if applicable]

TERMINATION TYPE:

☐ Termination at end of contract term (non-renewal)
☐ Termination per contract termination clause (Section [X])
☐ Early termination with required notice period
☐ Termination for cause (breach of contract)
☐ Termination by mutual agreement
☐ Termination due to [other reason]

REASON FOR TERMINATION:

[Select applicable reason(s) and provide details:]

☐ End of contract term - choosing not to renew
☐ Business needs have changed
☐ Services no longer required
☐ Unsatisfactory performance (specify): [DETAILS]
☐ Breach of contract terms (specify): [DETAILS]
☐ Non-payment or financial issues
☐ Material change in circumstances
☐ Relocation/closure
☐ Other: [Explain]

[If terminating for cause, provide specific details:]
On [DATE(S)], the following breaches occurred:
1. [Describe specific breach]
2. [Describe specific breach]
3. [Additional breaches]

NOTICE PERIOD:

Per Section [X] of the contract, [NUMBER] days' written notice is required for termination. This letter provides [NUMBER] days' notice, with the effective termination date being [DATE].

☐ I have fulfilled the required notice period
☐ I am requesting a waiver of the notice period
☐ I am willing to pay any applicable early termination fees

FINAL OBLIGATIONS:

Prior to the termination date, the following actions need to be completed:

Your Obligations:
☐ Complete any work in progress by [DATE]
☐ Return all company property by [DATE]
☐ Provide final deliverables by [DATE]
☐ [Other obligations]

My/Our Obligations:
☐ Make final payment of $[AMOUNT] by [DATE]
☐ Return property/materials by [DATE]
☐ [Other obligations]

FINANCIAL MATTERS:

☐ All payments are current through [DATE]
☐ Final payment of $[AMOUNT] will be made by [DATE]
☐ Refund of $[AMOUNT] is requested for [reason]
☐ Security deposit of $[AMOUNT] should be returned
☐ Early termination fee of $[AMOUNT] will be paid
☐ Outstanding balance: We owe $[AMOUNT] / You owe $[AMOUNT]

RETURN OF PROPERTY:

The following items must be returned by [DATE]:

By You:
☐ [Item 1]
☐ [Item 2]
☐ [Documents, keys, access cards, etc.]

By Me/Us:
☐ [Item 1]
☐ [Item 2]
☐ [Equipment, materials, etc.]

CONFIDENTIALITY:

Both parties shall continue to honor any confidentiality, non-disclosure, or non-compete provisions that survive termination of this contract, as specified in Section [X] of the agreement.

TRANSITION:

☐ I request a transition meeting to ensure smooth handover
☐ Please provide transition documentation by [DATE]
☐ Access credentials should be revoked on [DATE]
☐ [Other transition requirements]

ACKNOWLEDGMENT REQUESTED:

Please acknowledge receipt of this termination notice and confirm your agreement to the termination date and terms by signing and returning a copy of this letter, or by responding in writing.

CONTACT INFORMATION:

For questions regarding this termination, please contact:
Name: [CONTACT NAME]
Phone: [PHONE]
Email: [EMAIL]

This termination is in accordance with the terms of our agreement and is not intended to waive any rights or remedies available under the contract or applicable law.

Thank you for [your services/our business relationship]. [Optional positive closing: We appreciate the work completed to date.]

Sincerely,

[Your Signature]
[Your Printed Name]
[Title]
[Company Name]

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ACKNOWLEDGMENT OF TERMINATION:

I acknowledge receipt of this contract termination notice.

Signature: ________________________
Printed Name: ________________________
Date: ________________________

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SENDER'S RECORD:
Contract Reference: ________________
Certified Mail Number: ________________
Date Mailed: ________________
Termination Effective: ________________
Final Payment Due: ________________