Lease Termination Letter Template

LEASE TERMINATION LETTER

SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Phone Number]
[Your Email]

[Date]

[Landlord/Property Manager Name OR Tenant Name]
[Management Company Name, if applicable]
[Address]
[City, State, ZIP Code]

Re: Notice of Lease Termination
    Property Address: [PROPERTY ADDRESS]
    Unit Number: [UNIT #]
    Lease Start Date: [DATE]
    Lease End Date: [DATE]

Dear [Recipient Name]:

This letter serves as formal written notice that I am terminating the lease agreement for the above-referenced property.

☐ TENANT TERMINATING LEASE
☐ LANDLORD TERMINATING LEASE

TERMINATION DETAILS:

Current Lease Type:
☐ Month-to-month tenancy
☐ Fixed-term lease (ending [DATE])
☐ Week-to-week tenancy

Last Day of Tenancy: [DATE]
Move-Out Date: [DATE]

This notice is being provided [NUMBER] days in advance, as required by:
☐ State law
☐ Lease agreement terms
☐ Both

REASON FOR TERMINATION (Select all that apply):

For Tenants:
☐ End of lease term - choosing not to renew
☐ Relocating for employment
☐ Personal/family reasons
☐ Purchasing a home
☐ Early termination per lease terms
☐ Health or safety concerns
☐ Military orders (SCRA)
☐ Lease violations by landlord
☐ Other: [Specify]

For Landlords:
☐ End of lease term - choosing not to renew
☐ Lease violations by tenant
☐ Non-payment of rent
☐ Property sale
☐ Owner or family member move-in
☐ Major renovations planned
☐ Other lawful reason permitted under local landlord-tenant law: [Specify]

MOVE-OUT EXPECTATIONS:

For Tenants - I agree to:
☐ Return all keys on or before [DATE]
☐ Leave the property in clean, good condition
☐ Remove all personal belongings
☐ Provide forwarding address for security deposit return
☐ Complete move-out inspection (if offered)
☐ Disconnect utilities in my name by [DATE]

For Landlords - Tenant should:
☐ Return all keys, garage openers, and access devices
☐ Leave property in broom-clean condition
☐ Remove all personal belongings
☐ Repair any damage beyond normal wear and tear
☐ Provide forwarding address for deposit return

SECURITY DEPOSIT:

Amount on Deposit: $[AMOUNT]

For Tenants:
Please send my security deposit (less any lawful deductions) to:
[New Address]
[City, State, ZIP Code]

Under [STATE] law, the deposit must be returned within [NUMBER] days.

For Landlords:
Your security deposit will be returned within [NUMBER] days of move-out, less any lawful deductions. An itemized statement will be provided if deductions are made.

FINAL RENT PAYMENT:

☐ Rent paid through [DATE]
☐ Final rent payment of $[AMOUNT] due by [DATE]
☐ Prorated rent for partial month: $[AMOUNT]

MOVE-OUT INSPECTION:

☐ I request a move-out inspection (if offered in this jurisdiction)
☐ Preferred inspection date/time: [DATE/TIME]

KEY RETURN:

Keys and access devices should be returned to:
[Name]
[Address/Location]
[Date/Time]

FORWARDING ADDRESS:

[Your New Address]
[City, State, ZIP Code]

ACKNOWLEDGMENT REQUEST:

Please confirm receipt of this notice and the agreed move-out date by contacting me at:
Phone: [PHONE NUMBER]
Email: [EMAIL ADDRESS]

Thank you for [your tenancy/the housing]. I [have valued our landlord-tenant relationship/appreciated renting from you] and will ensure a smooth transition.

Sincerely,

[Your Signature]
[Your Printed Name]
[Date]

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SENDER'S RECORD:
Certified Mail Number: ________________
Date Mailed: ________________
Notice Period Ends: ________________
Move-Out Date: ________________
Key Return Date: ________________

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IMPORTANT NOTES:

• Check your lease for required notice periods (30, 60, 90 days)
• Some states have different requirements for different tenancy types
• Keep certified mail receipt as proof of proper notice
• Document property condition at move-out with photos
• Follow all lease requirements for early termination if applicable
• Laws about landlord terminations and non-renewals can be very strict in some cities/states—consult a local attorney or housing agency if unsure