Letter to Landlord Requesting Repairs

REQUEST FOR REPAIRS LETTER

SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED

[Your Name]
[Your Address/Unit Number]
[City, State, ZIP Code]
[Your Phone Number]
[Your Email]

[Date]

[Landlord/Property Manager Name]
[Management Company Name, if applicable]
[Address]
[City, State, ZIP Code]

Re: Formal Request for Repairs
    Property Address: [YOUR RENTAL ADDRESS]
    Unit Number: [UNIT #]
    Lease Start Date: [DATE]

Dear [Landlord/Property Manager Name]:

I am writing to formally request repairs at the above-referenced property where I reside as a tenant under the lease agreement dated [LEASE DATE].

DESCRIPTION OF REPAIRS NEEDED:

1. Issue: [Describe the problem - e.g., "Broken heating system"]
   Location: [Specific location - e.g., "Living room furnace"]
   Date First Noticed: [DATE]
   Urgency: ☐ Emergency ☐ Urgent ☐ Non-urgent
   Details: [Describe the issue in detail, including any health or safety concerns]

2. Issue: [Describe the problem - e.g., "Leaking pipe under kitchen sink"]
   Location: [Specific location]
   Date First Noticed: [DATE]
   Urgency: ☐ Emergency ☐ Urgent ☐ Non-urgent
   Details: [Description]

3. Issue: [Additional issue if applicable]
   Location: [Specific location]
   Date First Noticed: [DATE]
   Urgency: ☐ Emergency ☐ Urgent ☐ Non-urgent
   Details: [Description]

PREVIOUS REPAIR REQUESTS:

I have previously notified you of these issues on the following dates:
☐ Phone call on [DATE] - spoke with [NAME]
☐ Email on [DATE]
☐ Written notice on [DATE]
☐ Maintenance request submitted on [DATE]
☐ In-person request on [DATE]

HABITABILITY CONCERNS:

These conditions affect the habitability of the property as follows:
☐ No heat or inadequate heating
☐ No hot water or inadequate hot water
☐ Plumbing issues preventing normal use
☐ Electrical hazards
☐ Pest infestation
☐ Water damage or mold
☐ Broken locks or security issues
☐ Structural problems
☐ Other: [Specify]

TENANT'S RIGHTS NOTICE:

Under [STATE] landlord-tenant law, you are obligated to:
• Maintain the property in habitable condition
• Make necessary repairs within a reasonable time
• Comply with all building and housing codes
• Keep common areas safe and clean

Failure to address these issues may result in:
☐ Rent withholding (where permitted by law)
☐ Repair and deduct remedies
☐ Lease termination
☐ Legal action for damages
☐ Reporting to local housing authorities

REQUESTED ACTION:

I request that you:

1. Complete all necessary repairs within [NUMBER - typically 14-30] days
2. Provide written notice of when repairs will be made
3. Give proper notice (typically 24-48 hours) before entering the unit
4. Use licensed and qualified contractors for repairs

ACCESS FOR REPAIRS:

I am available to provide access to the property for repairs on the following days/times:
- [Day/Time range - e.g., "Monday-Friday, 9am-5pm"]
- [Alternative times if needed]

Please contact me at [PHONE NUMBER] or [EMAIL] to schedule repair appointments.

DOCUMENTATION:

I have documented these issues with:
☐ Photographs (dated)
☐ Videos
☐ Written log of issues
☐ Copies of previous repair requests

I am retaining copies of all documentation for my records.

I trust you will address these repairs promptly. If I do not receive a response within [NUMBER] days, I will be forced to pursue other remedies available to me under [STATE] law.

Thank you for your prompt attention to this matter.

Sincerely,

[Your Signature]
[Your Printed Name]
[Date]

Enclosures:
☐ Photos of damage/issues
☐ Copies of previous requests

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TENANT'S RECORD:
Certified Mail Number: ________________
Date Mailed: ________________
Response Deadline: ________________
Repairs Completed Date: ________________

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IMPORTANT NOTES:

• Keep copies of all repair requests and correspondence
• Document issues with dated photos and videos
• Know your state's laws on repair timelines
• Emergency repairs (no heat, water, or security) often require faster response
• Some states allow rent withholding or repair-and-deduct for habitability issues