Updated December 10, 2025
Late Rent Notice Template
Professional template for landlords to formally notify tenants of overdue rent payments with proper legal language and clear payment instructions. This template can be adapted into a pay or quit notice that matches your state's specific landlord-tenant requirements.
When to Use This Pay or Quit Notice Template:
- ✓Tenant has failed to pay rent by the due date specified in the lease
- ✓You need to provide formal notice before beginning eviction proceedings
- ✓Creating a paper trail for rent collection efforts and documenting your attempts
- ✓Giving tenant opportunity to cure the default before legal action
Pay or Quit Notice Template
NOTICE TO PAY RENT OR QUIT
TO: [Tenant Name(s)]
[Property Address]
[City, State, ZIP Code]
YOU ARE HEREBY NOTIFIED that the rent on the above-described premises is now past due in the amount of $[AMOUNT DUE] for the period of [RENTAL PERIOD].
RENT DUE BREAKDOWN:
- Monthly Rent: $[MONTHLY RENT]
- Late Fees: $[LATE FEES]
- Other Charges: $[OTHER CHARGES]
- Total Amount Due: $[TOTAL AMOUNT]
YOU ARE REQUIRED to pay the above-stated amount within [NUMBER OF DAYS, typically 3-5 days] days from the date of service of this notice or quit and deliver up possession of the premises to the landlord.
If you fail to pay the rent or quit the premises within the time specified, legal proceedings will be instituted against you to recover possession of the premises, unpaid rent, and other damages allowable by law.
This notice is served upon you for the reason that you are in default in the payment of rent. You have the right to cure this default by paying the full amount due within the notice period.
IMPORTANT: This is a general template and may need to be customized to comply with your specific state and local landlord-tenant laws. Failure to respond within the specified timeframe may result in eviction proceedings and additional legal costs.
Methods of Payment Accepted:
☐ Check payable to: [Landlord Name]
☐ Money Order payable to: [Landlord Name]
☐ Cash (receipt will be provided)
☐ Electronic Payment: [Payment Method]
Payment Address:
[Landlord Name]
[Payment Address]
[City, State, ZIP Code]
Phone: [Phone Number]
Dated: [DATE]
_________________________________
[Landlord/Property Manager Signature]
[Printed Name]
[Title]
CERTIFICATE OF SERVICE
I hereby certify that a true copy of the above notice was served upon the above-named tenant(s) in the following manner:
☐ By delivering a copy personally to the tenant
☐ By leaving a copy with a person of suitable age at the residence
☐ By posting a copy in a conspicuous place on the property
☐ By certified mail, return receipt requested
☐ Other method authorized by state law: ________________
Date of Service: _____________
_________________________________
[Signature of Person Serving Notice]
[Printed Name]
---
IMPORTANT: Check your state and local laws for specific notice requirements, timeframes, and service methods. Some jurisdictions have specific forms that must be used.Legal Advice Disclaimer: This template is for informational purposes only. Eviction laws vary significantly by state and locality. Errors in notices can cause costly delays. Consult an attorney for specific guidance.
Why Use Certified Mail for Late Rent Notices?
Sending your late rent notice via certified mail with return receipt creates essential proof of delivery that can protect you in eviction proceedings. This documentation establishes a paper trail showing:
- ✓ The exact date your tenant received the notice
- ✓ Confirmation that proper notice was given before legal action
- ✓ Documentation of your rent collection efforts
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Tips for Using This Template
Legal Requirements:
- • Check your state's specific notice period (typically 3-5 days)
- • Verify required service methods in your jurisdiction
- • Include all charges due (rent, late fees, other charges)
- • Follow your lease agreement's late payment procedures
Best Practices:
- • Serve the notice as soon as rent is late
- • Keep detailed records of service method and date
- • Send via certified mail for legal proof of delivery
- • Provide multiple payment options when possible
Important Legal Notice: Late rent notice requirements vary significantly by state and local jurisdiction. Always consult your state's landlord-tenant laws and consider consulting with an attorney before proceeding with eviction. Some areas have moratorium periods, specific forms, or additional tenant protections.
Related Templates & Guides
More resources for landlords and property managers:
Late Rent Notice FAQ
How many days do I have to give a tenant to pay rent or quit?
Notice periods vary significantly by state—typically 3 to 5 days for non-payment of rent, but some states require longer periods. Always check your specific state and local landlord-tenant laws for the required timeframe.
Can I email a late rent notice, or does it need to be in writing?
Most states require late rent notices to be delivered in writing through specific methods (personal delivery, posting, or mail). Email alone is usually not sufficient for legal purposes. Check your state's requirements for acceptable service methods.
Do I have to use certified mail for a late rent notice?
While not always legally required, certified mail with return receipt is strongly recommended because it creates proof of delivery. This documentation is valuable if you need to proceed with eviction and demonstrate that proper notice was given.
Will this late rent notice template work in every state?
This is a general template that covers common elements of a pay-or-quit notice. However, some states and localities have specific required forms or language. Always verify your local requirements and consider consulting with an attorney familiar with your jurisdiction.
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