Notice to Vacate Letter Template

NOTICE TO VACATE

SENT VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Phone Number]
[Your Email]

[Date]

[Landlord/Property Manager Name]
[Management Company Name, if applicable]
[Address]
[City, State, ZIP Code]

Re: Notice of Intent to Vacate
    Property Address: [PROPERTY ADDRESS]
    Unit Number: [UNIT #]
    Current Lease Dates: [START DATE] to [END DATE]

Dear [Landlord/Property Manager Name]:

This letter serves as my formal [NUMBER]-day notice of intent to vacate the above-referenced rental property.

VACATE DETAILS:

Date of This Notice: [TODAY'S DATE]
Last Day of Tenancy: [DATE]
Move-Out Date: [DATE]

This notice provides [NUMBER] days' notice as required by:
☐ My lease agreement (Section [NUMBER])
☐ [STATE] state law
☐ Month-to-month tenancy requirements

CURRENT TENANCY INFORMATION:

Tenant Name(s): [LIST ALL TENANTS ON LEASE]
Monthly Rent: $[AMOUNT]
Lease Type: ☐ Month-to-month ☐ Fixed-term ending [DATE]
Security Deposit Paid: $[AMOUNT]
Date Deposited: [DATE]

REASON FOR VACATING:

☐ Relocating for employment
☐ Purchasing a home
☐ End of lease term
☐ Personal/family reasons
☐ Financial considerations
☐ Other: [Specify]

MOVE-OUT COMMITMENTS:

I will complete the following before my move-out date:

☐ Remove all personal belongings and trash
☐ Clean the entire unit thoroughly
☐ Repair any damage I caused (beyond normal wear and tear)
☐ Return all keys, garage door openers, and access devices
☐ Disconnect utilities in my name
☐ Notify forwarding address to USPS

FINAL RENT PAYMENT:

☐ Rent is paid through [DATE]
☐ Final rent payment of $[AMOUNT] will be paid on [DATE]
☐ Please provide prorated rent amount for partial month

Please confirm the final rent amount due and payment deadline.

SECURITY DEPOSIT RETURN:

Original Security Deposit: $[AMOUNT]

Please return my security deposit, less any lawful deductions, to the following forwarding address within [NUMBER] days as required by [STATE] law:

[Your New Address]
[City, State, ZIP Code]

If any deductions are made, please provide an itemized statement as required by law.

MOVE-OUT INSPECTION REQUEST:

☐ I request a pre-move-out inspection to identify any issues I can address before vacating
☐ I request a final move-out inspection and would like to be present
☐ Preferred inspection date/time: [DATE/TIME]

KEY RETURN ARRANGEMENTS:

I plan to return all keys and access devices on [DATE] by:
☐ Leaving in unit (lockbox, specific location)
☐ Dropping off at management office
☐ Mailing via certified mail
☐ Handing to property manager in person
☐ Other arrangement: [Specify]

UTILITY TRANSFER:

I will disconnect the following utilities effective [DATE]:
☐ Electric
☐ Gas
☐ Water (if in my name)
☐ Internet/Cable
☐ Trash (if in my name)

CONTACT INFORMATION:

During the transition, please contact me at:
Phone: [PHONE NUMBER]
Email: [EMAIL ADDRESS]

After [MOVE-OUT DATE], reach me at:
Phone: [NEW PHONE IF DIFFERENT]
Email: [EMAIL]
Address: [NEW ADDRESS]

ACKNOWLEDGMENT REQUEST:

Please confirm receipt of this notice and verify:
1. The move-out date is acceptable
2. The final rent amount due
3. The security deposit return process
4. Any move-out inspection scheduling

Thank you for [providing housing during my tenancy / our landlord-tenant relationship]. I will ensure the property is left in good condition.

Sincerely,

[Your Signature]
[Your Printed Name]
[Date]

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TENANT'S RECORD:
Certified Mail Number: ________________
Date Mailed: ________________
Notice Period Ends: ________________
Move-Out Date: ________________
Keys Returned Date: ________________
Deposit Return Expected: ________________

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CHECKLIST BEFORE VACATING:

☐ Photos of all rooms taken (dated)
☐ All personal items removed
☐ Unit cleaned thoroughly
☐ Minor repairs completed
☐ All keys/access devices returned
☐ Utilities transferred/cancelled
☐ Forwarding address filed with USPS
☐ Final rent paid
☐ Move-out inspection completed (if applicable)