How to Mail a PDF Document Online
Need to send a signed form, letter, or application — but don’t have a printer? You’re not alone. Millions of people are asked to “print and mail this PDF,” but don’t have a printer or stamps. Online mail services can do the printing, addressing, and mailing for you.
Mailing a PDF Has Never Been Easier
Instead of finding a printer or visiting a store, you can upload your PDF to an online service that prints and mails it for you.
If your PDF needs a properly addressed envelope, see our envelope addressing guide.
How It Works
- Upload your PDF – Go to the provider’s upload page and select your file.
- Enter addresses – Add the recipient’s mailing address and your return address.
- Printing & mailing – The provider prints, addresses, and mails it via USPS.
Before you upload:
- Use Letter (8.5″×11″) page size when possible; unusual sizes may be auto-scaled.
- Confirm if the recipient requires a wet-ink signature; if so, sign and re-scan before uploading.
- Include complete addressing (apt/suite, company/department, ZIP+4 if available).
- First-Class Mail is common by default; tracking typically requires a trackable USPS option.
- Avoid uploading sensitive data unless the provider discloses clear security practices.
Why This Can Be Easier Than Doing It Yourself
- ✅ No printer, ink, or paper needed
- ✅ Works from any device (phone, tablet, or laptop)
- ✅ No trip to the Post Office
- ✅ Tracking available when you choose a trackable USPS service
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Want to send a regular letter instead? See our step-by-step guide on how to mail a letter. For international addresses, check your provider’s coverage or use USPS international services.